Receiving Incoming Deliveries

This task is for receiving the deliveries to the warehouse and checking them in as received orders.

1. Unload the delivery from the delivery vehicle (if needed) using safe practices. This may involve a forklift and/or asking others for help.
2. Place the delivered items in the Receving Bay inside the warehouse if they fit. If they do not fit, ask your manager where they should be placed.

1. Check the shipment for a packing list, if one is found use it and skip to step 9 otherwise continue
2. Go to an unused computer
3. Log into Viewpoint
4. Click the file Purchase Order on the left hand of the screen
5. Click Reports
6. Click PO Purchase Order Form A1
7. Type in the Purchase Order # and hit Preview
   1. If the PO# isn't available hit F4, this will bring up all open PO#'s
   2. using the filter bar, type in the % or * sign and in either “Description” or “Name” type in search words
      1. “Name” refers to the vendor; if there is a name on the packing slip for wherever the items came from, try searching by that name
      2. “Description” refers to what the Purchase Order entails; if there is a specific item sent by UPS for example, search that item
   3. Choose the PO that best fits the order you have checked; you may have to look through a few to find the right one
      1. If you cannot find the right PO#, ask your manager or the purchasing agent to help
8. Click Preview and print
9. Use this sheet to physically check in the items that were delivered if they are for the warehouse stock, or to set aside for a job if the sheet specifies the job
10. Determine the type of receipt. Is it a Inventory Stock Order? A Job order? A MISC office supply order?
    1. Inventory Stock Orders need to be immediately transferred to their default stock locations. These locations are specified on the sheet you just printed out. Put each item in it’s default location.
    2. Job Orders should be put directly on the job shelf unless the superintendent will need it on errands or sooner than that, be sure to notify the superintendent. Follow the Placing items into Jobs in Progress guide to correctly put the items where they belong then notify the superintendent.
    3. An Office Supply Order should be taken into the office supply area and each item put in it’s correct location. Currently this area is inside the office.
11. When the order has been successfully stowed, and anyone notified who needs to be notified (check the comments area on the printed receipt), you are done!